Privacy Policy for VepiFind

1. Introduction

Welcome to VepiFind ("we," "our," or "us"). This Privacy Policy explains how Sande Technologies collects, uses, discloses, and safeguards your information when you use our VepiFind mobile application (the "App").

By using VepiFind, you agree to the collection and use of information in accordance with this Privacy Policy. If you do not agree with our policies and practices, please do not use our App.

2. Information We Collect

2.1 Personal Information You Provide

When you register and use VepiFind, we collect the following personal information:

• Account Information: Name, email address, phone number, password
• Profile Information: Educational background, work experience, skills, certifications, resume/CV
• Job Preferences: Preferred job titles, industries, locations
• Application Data: Cover letters, job applications, interview notes
• Communication Data: Messages, feedback, and support requests

2.2 Information Collected Automatically

When you use the App, we may automatically collect:

• Device Information: Device type, operating system, unique device identifiers, mobile network information
• Usage Data: App features used, time spent on app, job searches, application history
• Location Data: Approximate location based on IP address (with your permission, precise location for location-based job searches)
• Log Data: IP address, browser type, access times, pages viewed, crashes, and system activity

3. How We Use Your Information

We use the information we collect for the following purposes:

• Provide Services: Enable job search, application submission, and career management features
• Personalization: Recommend relevant job opportunities based on your profile and preferences
• AI Features: Generate cover letters, create interview preparation materials, match jobs to your profile
• Communication: Send job alerts, application status updates, and service notifications
• Improvement: Analyze usage patterns to improve app functionality and user experience
• Security: Protect against fraud, unauthorized access, and illegal activities
• Legal Compliance: Comply with applicable laws, regulations, and legal processes
• Customer Support: Respond to your inquiries and provide technical assistance

4. How We Share Your Information

We may share your information in the following circumstances:

4.1 With Employers

When you apply for a job through VepiFind, we share your application materials (resume, cover letter, contact information) with the respective employer.

4.2 Service Providers

We may share information with third-party service providers who perform services on our behalf, including:

• Cloud hosting and storage providers
• Analytics services
• Customer support tools
• Email and notification services
• AI and machine learning service providers (for cover letter and CV generation)

4.3 Legal Requirements

We may disclose your information if required by law, court order, or government request, or to protect our rights, property, or safety.

4.4 Business Transfers

If VepiFind or Sande Technologies is involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction.

4.5 With Your Consent

We may share information with third parties when you give us explicit consent to do so.

We do not sell your personal information to third parties for marketing purposes.

5. Data Security

We implement appropriate technical and organizational security measures to protect your personal information, including:

• Encryption of data in transit and at rest
• Secure authentication and access controls
• Regular security assessments and updates
• Employee training on data protection
• Secure data centers with physical security measures

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

6. Data Retention

We retain your personal information for as long as necessary to:

• Provide you with our services
• Comply with legal obligations
• Resolve disputes
• Enforce our agreements

When you delete your account, we will delete or anonymize your personal information within 90 days, except where we are required to retain it by law.

7. Your Rights and Choices

7.1 Access and Update

You can access and update your profile information at any time through the App settings.

7.2 Delete Account

You can delete your account by contacting us at sandetechnologiesmw@gmail.com or through the App settings.

7.3 Opt-Out of Communications

You can opt out of promotional emails by clicking the unsubscribe link in any email or adjusting your notification settings in the App.

7.4 Location Data

You can disable location services through your device settings. This may limit certain app features.

7.5 Data Portability

You can request a copy of your personal data in a machine-readable format by contacting us.

7.6 Object to Processing

You have the right to object to certain processing of your personal information. Contact us to exercise this right.

8. Children's Privacy

VepiFind is not intended for users under the age of 16. We do not knowingly collect personal information from children under 16. If we become aware that we have collected personal information from a child under 16, we will take steps to delete such information promptly.

If you are a parent or guardian and believe your child has provided us with personal information, please contact us at sandetechnologiesmw@gmail.com.

9. International Data Transfers

Your information may be transferred to and processed in countries other than Malawi. These countries may have data protection laws that differ from those in your country.

When we transfer your information internationally, we ensure appropriate safeguards are in place to protect your data in accordance with this Privacy Policy and applicable data protection laws.

10. Third-Party Links and Services

The App may contain links to third-party websites, services, or job postings. We are not responsible for the privacy practices of these third parties. We encourage you to review their privacy policies before providing any personal information.

11. AI and Automated Decision-Making

VepiFind uses artificial intelligence and machine learning to:

• Match jobs to your profile
• Generate cover letters and interview questions
• Recommend career opportunities
• Personalize your app experience

You have the right to human review of automated decisions that significantly affect you. Contact us if you wish to challenge or understand an automated decision.

12. Cookies and Similar Technologies

We may use cookies, web beacons, and similar tracking technologies to collect information about your use of the App. You can control cookies through your browser or device settings.

Types of technologies we use:

• Essential Cookies: Required for app functionality
• Analytics Cookies: Help us understand app usage
• Preference Cookies: Remember your settings and preferences

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by:

• Posting the new Privacy Policy in the App
• Sending you an email notification
• Displaying a prominent notice in the App

Your continued use of VepiFind after any changes indicates your acceptance of the updated Privacy Policy.

14. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

15. Data Protection Officer

For privacy-related inquiries, you may contact our Data Protection Officer:

Email: privacy@sandetechnologies.com

16. Your California Privacy Rights

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA), including:

• Right to know what personal information is collected
• Right to know if personal information is sold or disclosed
• Right to opt-out of the sale of personal information
• Right to deletion of personal information
• Right to non-discrimination for exercising your rights

To exercise these rights, contact us at sandetechnologiesmw@gmail.com.

17. Consent

By using VepiFind, you consent to the collection, use, and sharing of your information as described in this Privacy Policy. If you do not agree, please do not use the App.